To complete your portfolio this semester you use the cloud-based backup application, Dropbox. Dropbox is free for up to 2GB of space and allows you to backup your work and be able to access it from any computer or smart phone. It also allows you to create spaces where you can share your work with others. While Dropbox is an excellent application, it does have its problems. Here are the benefits and drawbacks:
When completing this assignment, you have the option of using Dropbox as-is or you can address the security concerns by installing TrueCrypt. The choice is yours. Watch this video to learn how Dropbox (and cloud storage) works:
Part 1: Getting Started with and Setting up Dropbox
To download and install Dropbox and create your portfolio, compete the following steps:
1. Go to Dropbox and click the giant blue Download Dropbox button and then follow the very easy instructions. Because the instructions are so easy and their help instructions so clear I’m just going to link to how to do things rather than replicate them.
1a. If you want to install TrueCrypt, here is the time to do it. Follow their Beginner’s Tutorial quite closely.
2. Either create your Portfolio in the new Dropbox folder than has been created or move an already created folder to the Dropbox folder. These folders should automatically sync with the server. And, any time you add something new to the portfolio (or anywhere in the Dropbox folder), as long as you have auto-sync set up, it will automatically sync with the server and back up your work.
3. When finished with your final project, share the portfolio with me.
Part 2: How Syncing Works
Syncing in the process by which documents and folders on your computer are backed-up to a server, and documents and folders on the server are replicated on your computer. The goal is to have the items on your computer and on the server be exactly the same.
When you install the Dropbox software a Dropbox folder will be placed on your computer. Anything you put in that folder will be synced with the server (and any other device that has access to your Dropbox account, such as a smart phone or another computer).
Part 3: Creating the Portfolio
To complete the assignment, you will have to create a folder structure on your computer that mirrors your time in the major, the classes you take, and when you take them.
I’d like you to create a folder structure that looks something like this (created in Fall 2013; yours will obviously look different):
And so on. All work for those classes will go in the appropriate folder and because it is synced with Dropbox that work will automatically be backed-up. This will ensure your work is backed-up in a secure location and ready for you when you need it for Portfolio Seminar.
Assignment Due Dates and Specifics
In the Intro to Writing Arts folder that you created for the above portfolio, place these two documents (I only accept .doc, docx files; make sure your name is on both your documents):
Did you name the files correctly? If not, go and rename them. File naming might seem like a pain but doing so now is good practice for later in life when you’ll have specific file name requirements if you want your work to be considered by bosses, publishers, and so on.